Submitting a demographic file

myTRA employer portal user guide

Background information

• Demographic reporting is submitted electronically in TRA’s secure myTRA employer portal.
• Demographic information is required for all newly hired teachers and administrators to ensure TRA has an account established to record their earnings and service information.

Step-by-step instructions

1. Sign in to the myTRA employer portal.
2. Hover over the Payroll Reporting menu header and select Payroll Submissions from the menu dropdown.
3. The Payroll Submissions: Search Criteria screen is displayed.
4. Click the New button.
5. The Payroll Submissions: New File Submission screen is displayed.
6. Click the Choose File button.
7. Your computer’s file picker is displayed. Select the Demographic file you wish to submit.
8. The file picker is closed and the attached file name is displayed in the Payroll Submissions: New File Submission screen.
9. Click the Submit button.
10. The Payroll Submissions: File Submission Details screen is displayed.
11. The Demographic file is evaluated for formatting errors.
    • If formatting errors are found, an error message is displayed.
    • Resolve the file errors, then resubmit the Demographic file.
12. If no errors are found, the Status of the Payroll Submission record for the Demographic file is set to Unprocessed and submitted electronically to TRA for further processing.
13. Click the Close button to return to the Payroll Submissions: Search Criteria screen.