Payroll and leave reporting

Payroll

Payroll file and payroll remittance submissions are due 14 days from the payroll paid date. Employers must provide demographic information for new hires to ensure that a TRA account is established to record their earnings and service information.

Submit payroll remittances using the myTRA secure employer portal as an electronic funds transfer (EFT). You can schedule your remittance up to 14 days from the payroll paid date. Payments for leave purchase of service or invoices for missed pension contributions can be remitted via EFT.

Employer contributions on reemployed annuitant earnings

Starting July 1, 2026, all TRA covered employers must submit payroll files and payroll remittances for the employer contribution rate of 9.81% on salary earned by reemployed annuitants working in TRA-eligible positions. A reemployed annuitant is an individual who is retired, is receiving a TRA annuity, and has returned to work for a TRA-covered employer. 

This new contribution requirement only applies to the employer. Reemployed annuitants will not pay any contribution amount to TRA, and therefore will not earn additional service credit or have their benefits recalculated as a result of postretirement work.

When submitting payroll files for reemployed annuitants with pay period earn dates on or after July 1, 2026: 

• Do submit payroll remittances for the employer contribution.
• Do not submit payroll remittances for the employee contribution.

Learn more about the 2026 legislative changes impacting TRA.

Leave

You should report all leaves of absence to TRA, whether paid or unpaid. For most leaves, TRA members have the right to purchase service credit for the period of time while out on leave.

Employer contacts must have the “human resources” role to submit leaves.

For more information:

• View leave requirements and purchase options for members.
• Report leaves through the secure employer portal.

Deadline

An authorized leave of absence granted by the governing board of a TRA reporting unit must be reported to TRA within 14 days after the last day of the payroll cycle in which the leave was approved.

Member notification

Upon receipt of your online leave submission, your employee will receive a confirmation letter containing the following information:

• Leave type
• Leave period
• Whether they are eligible to purchase service credit
• If service credit is purchasable, an explanation of how the service credit purchase cost will be calculated

Year-end certification

Each July, TRA will send an online workflow task for each TRA member who was reported on a leave of absence during the most recent fiscal year. You’ll be asked to verify the leave period and contract salary amounts originally reported.

Purchase cost information will be sent to TRA members after the leave information has been certified.